Selecting the right wedding venue is one of the most crucial decisions you’ll have to make while planning your wedding. The venue creates the atmosphere, setting your celebration’s tone, mood, and style. Your budget, guest list, and logistics are also involved. Consequently, locating the ideal site for your wedding may sometimes prove to have been arduous. Nevertheless, proper organizing and conducting due diligence will see you settle on the right venue for the event. Here are some tips on how to choose a wedding venue that will make your wedding day unforgettable
When to Book a Wedding Venue?
Planning also means booking a wedding venue at a good time. First, identify a date on which you will make it official. Availability, pricing, and seasonality are dependent on a wedding date. For instance, the sooner you book, the better. For instance, some well-known locations might already be sold out one year before your intended date. Alternatively, you may want to select a date during an off-season and a weekday (to have a good bargain and be less competitive).
In any scenario, booking 9 – 12 months before your wedding day would be wise. It is advisable to plan for the ceremony early so you can have sufficient time to arrange other aspects like food services, décor, entertainment, and photography, among others. This will help you deliver the save-the-date cards and invitation letters earlier for your guests to plan the travel dates.
How to Research Potential Wedding Venues Near You?
After setting an approximate date for your wedding, you may search for any available potential wedding venues. One can discover a wedding venue using online directories, magazines, blogs, social media, friends’ recommendations, or participating in wedding fairs. You can also use Google as one of the search engines to get information about wedding venues close to you. The keywords would be wedding venue in [location] and what to look for in a wedding venue. It shall list possible places, their websites, contacts, and customer ratings.
You can also get a focused list that meets your capacity, style, amenities, and price criteria by using filters. Also, you may visit images and recordings of the venues to feel them out. Additionally, you can compare them in terms of reviews, ratings, and client testimonials. You may also inquire further by contacting the venues directly to give details on factors, including availability, packages, and policies.
How to Find Your Dream Wedding Venue?
Make a short list of wedding facilities which seem appropriate for your dream after conducting preliminary investigation. Then, you are at liberty to tour the sites and get a feel of what goes on there and their general atmospheres and services. Similarly, you may discuss your wedding’s menu, décor, entertainment and logistics with the venue managers or coordinator. You can also ask them any questions that you may have, such as:
- What is the capacity of the venue?
- How much will it cost, and for which services?
- What caters does, and how much is it? kitchen
- The available decor options and restrictions.
- What can I do for amusement, and how much is allowed?
- How will the parking and transportation services accommodate the visitors?
- What are the backup plans in case of bad weather or emergencies?
- What is the mode of payment or the cancellation policies?
Also, it would help if you considered involving your partner, or even your parents, wedding planner, or friends, to visit each venue for a fresh pair of eyes. Additionally, you can make notes, snapshots, and video records of the sites for recollection and re-evaluation at a future time. Also, you may seek testimonies from former customers or business partners of the selected venues to gather their views.
Things to Consider When Choosing a Wedding Venue?
Once you have been through all the wedding sites in your list and examined them, you can choose the most preferred among them for your wedding, depending on your financial level and availability. However, before you sign the contract and pay the deposit, there are some things that you should consider and confirm with the venue, such as:
- The date and time of your wedding and the duration of the rental
- Breakdown of the fees and taxes that make up the total cost of the venue.
- Extra charges for extras deviating from the venue package’s inclusions and exclusions.
- Cancellation, refunds, and contractual terms and conditions.
- Insurance, Liability Coverage, and Security and Safety Measures
- Contact information for the venue staff, as well as the process of communication and coordination.
- Venue regulations, dos and don’ts of the guest.
Additionally, one should read through the agreement keenly and ensure that he understands all the clauses and agrees with them. You must also demand a copy of the contract to have them as your record. In addition, you should have receipts for both your deposit and each payment you make.
How to Coordinate With Your Venue After Booking?
Once you have secured a wedding venue, it is important to keep talking and working with the venue staff so that everything goes smoothly during your big day. In addition, ensure that you keep them posted in case there are any alterations or modifications like guest numbers, seating plans, meal menus, décor, etc. Additionally, a few days before the big day, you must call the venue and confirm other things like ensuring that equipment is delivered and set up, vendors arrival and departure, rehearsal and a walkthrough are done, and alternative plans in case something unexpected happens.
Make sure you assign one point person, or a coordinator, to liaise with staff on the wedding day. Your wedding planner, a relative, a friend, or an expert could be responsible for this task. The function is to supervise the implementation of the venue contract and handle any problems arising during the event while ensuring the smooth operation of all activities.
Read Also – 5 Reasons to Plan your Wedding at Jaypee Hotels and Resorts
Conclusion
Identifying the best place for your wedding may be challenging, but it will make it all worthwhile. Search for an ideal venue way in advance, do adequate research on various venues, visit them, and compare before booking the one that fits you. After booking, you should also consider the theme, guests, and yourself and coordinate with the venue staff. Adhering to these points should lead to a perfect location and turning those dreams into reality.
If you are thinking of how to decide where to get married, check out Jaypee Hotels as a potential wedding venue in India. There are five-star hotels and resorts under Jaypee Hotels in various destinations: Noida, Agra, Delhi NCR, and Mussoorie. They also offer bridal packages for weddings, including beauty treatments, unique culinary arts, wedding boutiques, and pre-wedding shoots. Jaypee Hotels has a long list of customer reviews, and they have organized several memorable events for various clients. They are some of the leading destination wedding venues in Delhi-NCR.
